Scheduling & day-of coordination
A schedule built from cases that are ready to happen
The most valuable schedule isn't the fullest one — it's the one where every case on it can actually proceed. Perivanta connects the schedule to each case's real readiness, and coordinates the room, team, anesthesia, and supplies around cases that are cleared to go.
Perivanta is in development with founding design partners — this page describes the capability we’re building together.
- Auth gap closed Monday — the case keeps its Thursday slot
- Opening backfilled with a waitlist case that’s cleared to go
A full schedule is not a safe schedule
Most schedules are built from surgeon availability and hope: the booking goes in weeks out, while the auth, the clearance, and the estimate are all still open questions. The schedule looks full right up until Thursday's case cancels Wednesday night — and the opening goes unfilled because nobody can say which waitlist case is actually ready to move up.
Around every booking sits a second job: making sure the room, the team, anesthesia coverage, the equipment, the implants, and the vendor rep all line up — and re-lining them up every time a case moves. That coordination happens by phone and memory today, which is why one date change can quietly break five other things.
What Perivanta does with your schedule
Perivanta treats the schedule as a commitment the whole case has to be able to keep — and does the coordination work that keeps it.
Readiness-aware booking
Recommends the site and time from the case's actual state — auth status, clearances, patient availability — and your real capacity, so bookings are promises the case can keep.
Cancellation prevention
Surfaces the cases that threaten the schedule days out, with the specific blocking item — so the fix happens Monday instead of the cancellation happening Thursday.
Ready-case backfill
When an opening appears, fills it from the waitlist with cases that are clinically, administratively, and financially cleared — not just willing.
Resource coordination
Confirms the room, staffing, anesthesia coverage, equipment, implants, and vendor reps against what each booked case actually requires.
Change propagation
When a case moves, everything it touches gets re-verified — auth windows, clearance validity, coverage, supplies — automatically, not by whoever remembers.
Day-of visibility
One live answer for the morning huddle: is every case on today's schedule still clear to proceed, and what's the plan for the one that isn't?
Your schedulers stay in charge
Bookings live in your scheduling system, and your schedulers keep authority over them — Perivanta recommends, coordinates, and writes back through explicit, auditable workflows.
The people around the schedule get what they've never had: anesthesia groups and vendor reps see the forward view that affects them and confirm against it, without needing seats in your workspace or another morning of phone calls.
Common questions
- Does Perivanta replace our scheduling system?
- No. Bookings stay in your system of record. Perivanta connects each booking to the case's readiness, coordinates the resources around it, and writes changes back through auditable workflows your team controls.
- How is this different from block-utilization tools?
- Utilization tools optimize the calendar; they can't see whether the cases on it can actually happen. Most lost OR time traces back to case failures — a missing auth, an unready patient — so Perivanta fixes the case, which is what protects the calendar.
- What happened to standalone staffing and inventory features?
- They became part of the case. Perivanta coordinates staffing, anesthesia, equipment, and supplies against what each booked case requires — that's the version of those problems an ASC actually has. It doesn't try to be your workforce management or inventory system.
- We run multiple centers. Does this coordinate across sites?
- Yes. Site selection is part of the lifecycle — Perivanta can recommend which center should take a case based on readiness, capacity, and payer fit, and gives groups one view of cases and openings across facilities.
Design partner program
Help build the system that does the work
We are selecting a small group of founding centers to shape the platform. Design partners get early access, direct input on the roadmap, and founding-partner terms.